Work trips are still a big part of a company’s long-term success, so businesses are always trying to figure out how to improve their travel processes. Most companies spend around $1 million and $2.5 million on business travel annually.
According to a study, 52.7% of companies felt that travel is critical for their business growth. For salespeople, work trips are necessary to close deals and build customer relationships.
An ideal corporate travel management company should manage your business travel needs and provide the best company travel software.
Top advantages of company travel software for enhanced corporate travel management
Table Contents
Save expenses
Company travel software is the best choice to save money on business travel. It is all about using tools that make it easier for the travel manager and employees to make travel bookings directly.
Most travel management software has a system that automatically sends you reminders when rates go down, so you don’t have to worry about it. But you sometimes have better options when you book with online travel agencies.
The platform has an inventory of affordable options, so you can get the best low-cost flights, hotels, or rental cars and save money on every booking.
Simple process interface
Company travel software can help your employees book travel by allowing them to search and compare different travel choices and book directly from the platform. Your employees can easily book their flight, hotel, and rental car. The app allows them to easily make travel reservations or amendments from anywhere, even on the go, 24/7. Best of all, your employees won’t have to switch from one app to another because everything is all in one place.
Eliminates the hassle
With so much going on, it’s easy for travel managers and departments to get overwhelmed. But if you use an efficient booking system, you can make the entire team’s job easier. You won’t have to waste time on tedious tasks and can focus on other crucial tasks. Even better, the system can help you save money on travel expenses.
Saves time
It’s simpler than ever to book a trip or manage expenses, and finance teams can get all the info they need right away for efficient management and tracking.
Implements policy compliance
Once your teams get on board with the corporate travel management system, you will notice how your operations and processes run smoothly. Also, since your team is using a solution tailored to company rules, there is less chance of them violating policies.
Company travel software helps ensure everyone makes bookings that adhere to the policies. Take, for instance, using approved hotels and flights and staying within budget.
You can integrate customized compliance features into your system and reward those who stick to their travel choices. Studies show that 80% of employees adhere to their company travel policy if rewarded.
Improves efficiency
Travel management software is the best way for businesses to save money on their travel budget and make better decisions about when and where to travel. It makes it easier for the travel manager to manage multiple travel requests and also helps with travel policy compliance. It is a one-stop shop for companies looking to streamline their travel program.
Customization to unique needs
If your employees don’t feel comfortable booking flights and hotels that don’t match their comfort and preferences, it can lead to policy violations and hurt your company financially. Also, they might forget to plan until it’s too late.
But you can make it easier for them by using corporate travel software solutions that use behavior analysis to suggest policy-compliant booking options based on their preferences. This way, they’ll be comfortable and not worry about breaking the rules. Further, the software sends out personalized notifications so your employees can get organized for their trips beforehand.
In today’s fast-paced business environment, leveraging a corporate booking tool can significantly enhance the efficiency of managing business trips. These tools integrate cutting-edge technology to streamline the booking process, offering real-time updates and personalized travel options that cater to the specific needs of corporate travelers. By automating various aspects of travel management, companies can reduce administrative burdens and focus on strategic tasks. Additionally, these tools provide valuable insights through data analytics, enabling businesses to optimize travel expenses and improve overall travel experiences. As a result, organizations can achieve greater productivity and cost-effectiveness in their travel operations.
Tracking and traveler safety
In the post-Covid world, companies want to ensure their business travelers are safe. That is why you need a tech-savvy travel management system that can help you keep track of your employees’ trips.
Some of the newer travel software solutions even have a tracking feature that pinpoints your employees’ exact location. That way, you can ensure they’re safe even in places they visit for the first time.
Additionally, travel management software can help you track their travel plans, which can be helpful in an emergency or when you need to reach out to someone while they’re away.
Expense reporting and better visibility
Reporting tools make it easy to see all your company’s travel expenses in one place. Every month, you’ll get an invoice for all your employees with all the trips they’ve taken.
With travel management software, you can get all the information needed to stay on top of your travel spending. That way, you can spot travel behavior and patterns and know where to control or change tactics. The software helps you make better decisions by giving real-time insight into your travel expenses and will help you analyze how business travel affects your business.
Green travel and sustainability
Businesses know they need to be more environmentally friendly. The best travel management software can help you do what you can to meet that goal. Traveling can be a source of carbon emissions, but travel management software can suggest the most eco-friendly ways to go about it. Plus, it’ll help you find eco-friendly partners for your hotel stays, flights, and more.
Reduces error
Managing business travel is tedious with many manual processes, like bookkeeping, recording information, and keeping track of receipts, which can lead to data entry errors. But company travel software streamlines everything.
Travel management software automates these tasks and uses OCR tech to extract the information you need from your receipts and invoices. Even a tiny error can make a huge difference in your bottom line. Also, it saves you the time and effort of entering data manually.
The Bottom Line: Company travel software enhances savings and increases profitability!
If you want to track your business travel expenses and make corporate travel management smooth, use technology with an easy-to-use system, policy compliance incentives, and cost-saving options.
ITILITE is a travel management software that gives you 24/7 access to customer care. That way, you can ensure your employees don’t get stuck in an unknown city without pick-up. It’s easy to use, has personalized dashboards, and gives you the visibility needed to stay on top of your travel policy. It is perfect for small, medium, and large companies looking to save money.